Subject:
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LDraw.org Policies and Procedures Draft
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Newsgroups:
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lugnet.cad.dev.org.ldraw
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Date:
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Sun, 18 Jan 2004 08:40:01 GMT
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Viewed:
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2325 times
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As a follow-up to my previous post, introducing the Bylaws and Policies and
Procedures documents, here is the draft of the proposed LDraw.org Policies and
Procedures.
Tim Courtney
LDraw Organization Policies and Procedures
1 Introduction
By having well defined processes for commonly anticipated occurrences there
will be less left to individual variance and the processes will be fairer. Not
all processes have been documented, as not all possible processes are
anticipated to be common. Undocumented processes should be documented the first
time they are executed for future reference. If their existence is known, they
have been included in this document and marked with “(TBD)”, but omission of a
procedure should not be construed as denial of its eventual need.
2 Policies
This section discusses policy statements. Some will have corresponding
procedures.
2.01: Policy for offering download links on LDraw.org
LDraw.org would like to link to all LDraw-related software in its Download
section on the web site. Please find the download section on LDraw.org and
submit links to your LDraw-related software.
By submitting this link you declare to the best of your knowledge that your
software is free of viruses and illegal content. You also state that to the best
of your knowledge your software does not use any routines or mechanisms that are
illegal in your country. Software submitted should also be free of any spyware,
trojans, or other data harvesting or monitoring devices.
2.02: Policy for offering web site links on LDraw.org
LDraw.org would like to link to major LEGO community sites and LDraw-related
personal sites. Users can submit their own links, which need to be approved by
administrators.
2.03: Policy for giving “sufficient notice” of announcements and public records
to the Individual Membership
LDraw.org will post announcements and public
records conspicuously to the web site, and will also provide an opt-in email
list for members to subscribe and receive updates.
3 General Procedures and Assumptions
This section gives assumptions that should hold true for all procedures
3.01: Membership Process Assumptions
Assumptions:
- Membership is open to anyone who desires to be a member and affirms the bylaws.
- Membership is granted by completing the Membership application process on the LDraw.org web site. A user account on the LDraw.org web site is required to apply for Membership.
- Each natural person is allowed one account on the LDraw.org web site, which can be used for voting purposes. Some administrators may operate multiple accounts, but only for the purpose of testing the site at various levels of access, not for voting.
4 General Procedures
4.01: Procedure for Representation of the Organization in Policy Matters
Reference Bylaws Section 7.01
Since the organization primarily operates online, we recognize that most policy
matters will be related to the web site, or communication via email or
discussion groups.
The Steering Committee shall handle policy matters that pertain to the entire
organization. Per Bylaws Section 7.01, the following individuals are granted
permission to represent the organization in specific areas:
- Website Operations, Content: Orion Pobursky
- Help Desk: Ahui Herrera
- Parts Library: Steve Bliss, Chris Dee
- System Administration: Dan Boger
From time to time, LDraw.org sponsors activity at special events. Officially
sanctioned special events shall be approved by the Steering Committee, and the
Steering Committee shall delegate responsibility for representing the
organization at special events.
5 Acceptance Procedures for Individual Membership
In accordance with LDraw.org Bylaw Section 3.02, there need to be processes for
acceptance
5.01: Method for Approval of Active Membership for an Individual
Reference Bylaws Section 3.03
Assumptions:
- Standard Membership Assumptions as given in Section 3.01 of this document.
Steps:
- A standing invitation will be extended on the LDraw.org web page to all LEGO CAD enthusiasts.
- An individual shall complete and submit an online Individual Membership application on the www.LDraw.org web page, which includes reading the LDraw.org bylaws. The act of applying signifies that the applicant adhere to the LDraw.org bylaws.
5.02: Method for Approval of Fellow Membership designation for an Active Member
Reference Bylaws Section 3.04
Assumptions:
- Standard Membership Assumptions as given in Section 3.01 of this document
- A Fellow Membership certificate template, suitable for framing, exists on the LDraw.org web site. Or a plaque can be made as deemed necessary by the Membership Committee.
Steps:
- An Individual Member or Officer shall complete and submit an online nomination form for Fellow Membership designation on the www.LDraw.orgweb page. A single nominator will enter the three Representative and/or Officer’s names, with their explicit permission. The act of nomination signifies that the applicant meets all requirements found in the LDraw.org bylaws.
- Once the application is submitted the nominee’s information is sent to the Steering Committee mailing list.
- An acknowledgement should be sent to the nominators stating that the application has been received and is under review.
- The chairman of the Steering Committee then submits the nominee for approval by majority vote to the Membership.
- Once the voting period has ended the conclusion will be sent to the nominators.
- If an affirmative vote was reached then the nominee will be sent an acceptance letter, and a Fellow Membership certificate.
- An announcement will be made on the front page of the LDraw.org web. Text for such announcement will be created by the nominators and implemented by the LDraw.org web master.
- Appeal process (TBD).
5.03: Method for Approval of Honorary Membership designation for a
non-LDraw.org Member
Reference Bylaws Section 3.05
Assumptions:
+ Standard Membership Assumptions as given in Section 3.01 of this document
+ An Honorary Membership nomination form that mandates three Representative or
Officer’s names is available on the LDraw.org web site at www.LDraw.org. + An
Honorary Membership certificate template, suitable for framing, exists on the
www.LDraw.org web site. Or a plaque can be made as deemed necessary by the
Membership Committee.
Steps:
- An Individual Member or Officer shall complete and submit an online nomination form for Honorary Membership designation on the www.LDraw.org web page. A single nominator will enter the three Representative and/or Officer’s names, with their explicit permission. The act of nomination signifies that the applicant meets all requirements found in the LDraw.org bylaws.
- Once the application is submitted the nominee’s information is sent to the Steering Committee mail list.
- An automatic email response should be sent to the nominators stating that the application has been received and is under review.
- The chairman of the Steering Committee then submits the nominee for approval by majority vote to the Membership.
- Once the voting period has ended the conclusion will be sent to the nominators.
- If an affirmative vote was reached then the nominee will be sent an acceptance letter, and an Honorary Membership certificate.
- An announcement will be made on the front page of the www.LDraw.org web. Text for such announcement will be created by the nominators and implemented by the LDraw.org web master.
- Appeal process (TBD).
5.04: Method for Terminating or Suspending an Individual Member
Reference Bylaws Section 3.06
TBD. This process is contingent upon the development of organization member
management tools on LDraw.org.
5.05: Method for Reinstating a Suspended Individual Member
Reference Bylaws Section 3.06
Members who are suspended for nonpayment of dues, or members who choose to
suspend their membership and not pay dues for a period of time, may be
reinstated by paying their dues for the current period.
5.06: Procedure for Voluntary Withdrawal from the Organization
TBD. This process is contingent upon the development of organization member
management tools on LDraw.org.
6 Reimbursement of Members
In accordance with LDraw.org Bylaw Section 6.06 compensation, if needed, needs
to be administered
Members whose expenses are approved for reimbursement by the Steering Committee
shall be reimbursed from the treasury via check or PayPal transfer.
6.01: Method for Authorizing Reoccurring expenses for Members
Reference Bylaws Section 6.06
Proposed recurring expenses should first be submitted to the Steering Committee
for approval. The Steering Committee will discuss and rule on the proposed
expenses and reimburse the member from the treasury via check or PayPal
transfer.
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