Subject:
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Re: Meeting Protocols?
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Newsgroups:
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lugnet.loc.us.ca.sf
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Date:
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Mon, 9 Apr 2001 15:28:57 GMT
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Viewed:
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824 times
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Hi all,
I pretty much agree with Zonker. The Argus postings have
listed the hours as 1 to 4 pm.
I brought the Duplo last time just so the smaller kids
would have something to play with. I do think it was
somewhat hidden though by the overabundance of chairs at
the back of the room. We should try for a more
organized table approach like was proposed last year where
maybe we have some "Kid touch tables" and some
"Kid no touch", and share the oversight, instead of having
each member watch their own stuff. I don' t like being
"chained" to my table to watch the stuff all the time.
I also intend to not sell as much stuff as I am finally
starting to run out!
Mark
--- "David K. Z. Harris" <frenezulo@baylug.org> wrote:
> Far be it from me to dictate how the club should be
> run, since we don't
> even have formal club leadership. But I did want to share
> my observations
> about the recent meeting, as well as to restate some of
> the ideas that have
> been voiced over the past two years by club members, so
> that newer member,
> and visitors alike will have some background for the
> current discussions.
>
> In the past, we've had parts trading sessions, and some
> show and tell.
> We've only had "called to order" club business sessions
> at three meetings
> out of nine, but there were three other meetings where
> someone had wanted to
> have a club talk, but we didn't start it early
> enough...once parts
> trading/selling starts, it's impossible to get even
> partial attention from
> some of the members (and I'm guilty of this as well. :-(
>
> We've also found that when you bring models to show
> off, you really can't
> participate in the parts trading/selling once the doors
> are opened to
> visitors (unless you don't care if your models are
> handled, broken, moved,
> or (in two cases) have pieces go missing. Once the doors
> open, you really
> need to pay a majority of your attention to your models.
>
> So, in order to provide the ability for folks to have a
> chance to address
> club members, we planned to start with the following
> 'order of events';
> 1) members enter through the library, and get the room
> ready (30 min)
> + make sure the exterior windows are closed
> - members can use the exterior doors to bring stuff
> in
> - exterior doors should be closed unless members
> are using them
> + set out at least 8-12 tables for folks to use
> + if trains are expected, set up a circle of tables
> 2) members get to set up their displays, models, etc.
> (30 min)
> + other members can take pictures, chat, etc.
> + this pads the time for members who arrive late...
> + private, pre-arranged trades can also be exchanged
> at this time
> 3) Anyone wishing to present business to the club?
> (30-60 min)
> + if you wisgh to address the club, get there before
> 11 a.m.!
> + bulk parts trading and selling should wait until
> after 11 a.m.
> - Sellers should ask the group if anyone has club
> business first
> + Uncle Dan has been very good about asking before
> selling! :-)
> 4) Lunch is usually from 12-1p.m.
> + we *can* bring food into the room
> - prepare to be neat; bring stuff to clean up any
> mess you may make.
> - some folks bring brown-bag lunches and drinks,
> others go out.
> + many folks use this time for buying and selling
> parts.
> 5) Exterior doors and window blinds are opened at 1 pm
> + we post signs on the exterior doors, windows, and
> interior doors
> + the public is welcome to drop in between 1p-4p
> + Any signs you make about the meeting should list
> the public hours
> 6) The public portion of the meeting ends at 4p.m.
> + Folks usually befgin packing up their displays at
> 4-4:15
> - we need to be out of the room by 5p.m.
> - we should put away any tables that we brought out
> + listing 4p.m. as the closing time means folks don't
> feel hurt when
> they arrive late, and find us packing up.
>
> We are, as a group, getting better about getting the
> word out to the
> general public about the meetings. Mark Benz mentioned
> our meeting to two or
> three papers, and we know of at lest three families that
> came because of a
> mention in the Argus. I'm hoping that we can also get
> listed on the Bay
> Insider calendar for our next meeting (once we figure out
> when that will be. ;-)
>
> As a result of the media exposure, we can expect more
> drop-in crowds.
> Since the crowds usually mean some number of kids being
> dropped off
> unsupervised, while the parents use the library. Many of
> the kids don't
> speak (or understand) English well, so posting "please
> don't touch" signs
> doesn't help, and we'll need to be more watchful. This
> means that folks
> selling parts need to make sure kids don't mix their
> parts with someone
> elses pile. It means that folks diplaying models must
> watch out for folks
> that might try to handle delicate models. (Some
> youngsters can be pretty
> rough with toys, and not realize that they might have to
> be careful. Even if
> they have LEGO, they build and destroy models all the
> time...)
>
> Personally, I like having the public come to our
> meetings. But, I like
> having a club-only portion of the meetings, so that I
> don't have to worry
> about watching my models while I look at other folks
> models, or dig through
> a pile of parts that someone has brought to the meeting
> to sell. I think
> splitting the meeting into two parts makes since, and the
> segments listed
> above represent a fine-tuning that has been ongoing for
> two years.
>
> I welcome your feedback on this issue, whether you are
> a member of the
> club or not. (I imagine that *I'll* give a bit more
> weight to 'local' folks
> who are more likely to come to the meetings. :-) Feel
> free to reply to me
> directly, or to the LUGNET SF list. Let us know what you
> think, and we'll
> try to shape the future together. :-)
>
> -Z-
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Message is in Reply To:
 | | Meeting Protocols?
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| Far be it from me to dictate how the club should be run, since we don't even have formal club leadership. But I did want to share my observations about the recent meeting, as well as to restate some of the ideas that have been voiced over the past (...) (24 years ago, 9-Apr-01, to lugnet.loc.us.ca.sf)
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