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With less than a week to go until the big event, please take note of the
following information for setup and takedown:
• Location:
The Westin Chicago North Shore
601 N. Milwaukee Avenue
Wheeling, Illinois 60090
Phone: 847-777-6500
Fax: 847-777-6510
Check-in: 3 PM
Check-out: 12 PM Noon
• Directions:
If you require assistance with directions from the airport to
the hotel, or driving directions from a specific location, please contact the
hotel first, and if you need further help, please contact Kevin.
• Package Shipment:
If you have shipped or plan to ship packages directly to the
hotel, there is a package handling fee for this service. Please contact the
hotel directly prior to your stay in order to obtain exact pricing fees and
related information.
• Emergency Cell Phone numbers:
Kevin Lauer (BW Logistics Coordinator) 847-710-5194
Jeremy Spurgeon (BW Train Coordinator) 317-696-6007
Brian Williams (BW Train Coordinator) 815-505-5125
Unload & Exhibit Setup
• Unloading & setup begins promptly at 4pm on Thursday, June 19th for both the
Ravinia and Lake Michigan ballrooms. No one will be allowed into either room
before that time. Please make an effort to have all your club members (if part
of a club) arrive prior to 4pm if possible. Park in the North parking lot (to
the left as you enter the Westin main entrance). If you arrive after 4pm,
please see or call Kevin for unloading instructions.
• At 3:45pm, Kevin Lauer the load coordinator will meet you by the North loading
dock, and he will provide you with your room setup location and instructions for
unloading through the two approved Load Doors. You will be provided with a map
of the show floor with your setup space clearly marked on it. Kevin will have a
few extra copies on-hand for those groups that need them. If you require
specific assistance to unload your vehicle, please let Kevin know at this time,
so he can assign one of our volunteers to help.
• Get your vehicle(s) into the proper queue. Queue order will generally be
first-come-first-serve per vehicle. Your patience and understanding is
appreciated and be aware that we are all working together to ensure that
everyone unloads ASAP.
• Small boxes are the -only- items that may be brought in through the hotel
lobby doors along the WEST and SOUTH glass walls. Everything entering through
these doors needs to be HAND-CARRIED. All large exhibits (modules, tables,
large boxes, carts, etc) must load through through the approved Load Doors.
• We are attempting to get flatbeds and/or hand trucks from the hotel at this
time, but cannot guarantee anything. The Brickworld staff will have at least 2
on hand to use. Please return these as quickly as possible so other groups may
use them as well.
• Once you pull up to your Load Door, unload your stuff through the service
corridor into your room and place in your space. Your area will be marked on the
show floor, and will correspond to the location marked on the provided map.
Please do not set up right away, but continue to unload your vehicle and then
move your vehicle back to the parking lot ASAP so that the next vehicle in line
can start unloading.
• We are asking that everyone please pitch in and help everyone else unload
their stuff where possible before setting up. This will help us expedite
unloading and allow everyone to setup faster.
• The BW Registration desk opens at 6pm.
• Note that both the Michigan and Ravinia ballrooms will be closed and secure
from Midnight until 6am daily so keep this in mind for setup.
Breakdown
• Public Exhibition does not end until 3 PM on Sunday. We ask that you please
do not start to break down before this time. However, we also understand that
some exhibitors may need to leave earlier than this, and for those people, we
ask that you be discreet when doing so. NOTE: You will not be able to bring
hand trucks or carts into the show during the hours of the public exhibition for
safety reasons.
• If you require specific assistance with the breakdown of your exhibit, please
contact Kevin Lauer so that he can assign a volunteer to assist you.
• Please pack up all boxes prior to bringing your vehicles to the Load Doors.
You should be removing your boxes from the exhibition hall through the same
corridors you brought your displays in from. If you unloaded by the North Load
Zone, please load your vehicle from the same location. Same goes for the South
Load Zone.
• Once again, only small hand-carried packages may leave through the West or
South GLASS doors. Hand carts, trucks, and flatbeds -cannot- go through these
doors.
• Once you have all the packages for a vehicle ready to be brought outside,
please queue your car up to the loading dock. We will try to have volunteer
staff on-hand to help you load your vehicle. Once your vehicle is packed,
please promptly remove it from the queue so that others may load up their
vehicles as well.
• If you have the available time and energy to help out with loading up vehicles
it is always appreciated. Please contact Kevin Lauer if you wish to volunteer
your time.
Other Notes
• If you did not request tables for your exhibit through the Brickworld website,
please contact Kevin upon arrival at the hotel in order to be assigned an
exhibition area. Currently all tables have been apportioned out to exhibitors,
however, we foresee the possibility that some exhibitors planning to attend may
not be able to make the show or those that do arrive will discover they have
requested too much space. Obviously we want to give everyone a place to display
everything, but please understand that unused display space will be given out on
a first-come, first-serve basis as it is acquired.
• If you requested too few tables for your display, please contact Kevin, Brian,
or Jeramy to see if more space can be allocated.
• If you have set up your display and are not using the entire space assigned to
you, please, please, please make sure to let Kevin, Brian, or Jeramy know so
that we can look into re-assigning that space for other use. Thanks.
• As always, if you have any questions not covered by this document, feel free
to contact us for clarification or ask upon arrival at the event.
See you all there!
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Message has 1 Reply:
 | | Re: Brickworld Exhibit Setup Information
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| (...) --snip-- (...) --snip-- For those that don't quite know where the North Loading Dock is, don't worry. You'll be able to spot me near the building from the North Parking lot. The loading dock is in the rear of the hotel, with a (...) (16 years ago, 16-Jun-08, to lugnet.events.brickworld, FTX)
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